Privacy Notice
Last updated: 8 September 2026
1. Who we are
KUDU Search is a trading name of KUDU Search Careers Ltd, a company registered in England and Wales under company number 13499000.
Our registered office is:
C/O Azets
12 King Street
Leeds
England
LS1 2HL
KUDU Search Careers Ltd is the data controller responsible for the personal information described in this Privacy Notice.
If you have any questions about this notice, the information we hold about you or how we use it, please contact us at:
Email: compliance@kudusearch.careers
This Privacy Notice explains how we collect, use, share and protect personal information about candidates, prospective candidates, clients, prospective clients, business contacts, referees and people who use our website.
2. The information we collect
The information we collect depends on our relationship with you.
Candidates and prospective candidates
We may collect information including:
- your name and contact details;
- your current and previous employers and job titles;
- your CV and employment history;
- education, qualifications and professional memberships;
- salary and remuneration information;
- career plans, preferences and aspirations;
- location and willingness to travel or relocate;
- notice period and availability;
- eligibility to work in the UK;
- information you provide during telephone calls, meetings, interviews and correspondence with us;
- our notes relating to conversations with you and your suitability for particular opportunities;
- references and information provided by referees;
- information relevant to a particular recruitment process; and
- information contained in publicly available professional profiles or other legitimate sources.
We do not normally need sensitive personal information in order to provide our recruitment services.
However, you may occasionally provide information relating to matters such as your health, disability, racial or ethnic origin, religious or philosophical beliefs, sexual orientation or other information classed as special category data under data protection law.
We will only use such information where it is necessary and where we have a lawful basis and an appropriate legal condition for doing so.
We do not routinely collect information about criminal convictions or offences. Where this information is genuinely required for a particular appointment, we will only process it where permitted by law.
Clients, prospective clients and other business contacts
We may collect:
- your name;
- business contact details;
- job title and employer;
- information about your organisation;
- details of recruitment requirements or potential recruitment requirements;
- records of meetings, telephone calls, correspondence and our business relationship with you;
- information relating to contracts, proposals and services supplied by us; and
- information available from professional or publicly available sources.
Website users
When you use our website we may collect technical information such as:
- your IP address;
- browser and device information;
- information about how you use our website; and
- information collected through cookies and similar technologies.
More information about cookies is available in our Cookie Policy at:
https://kudusearch.careers/cookies/
3. Where we obtain your information
We obtain personal information in several ways.
Information you give us directly
You may provide information when you:
- send us your CV;
- apply or enquire about a position;
- speak or meet with us;
- correspond with us by email, telephone, LinkedIn or another communication method;
- ask us to assist with your career or recruitment requirements;
- become a client or prospective client;
- attend an event organised by or involving KUDU Search;
- provide a reference or recommendation; or
- contact us through our website.
Information obtained from other sources
As a search and recruitment business, identifying people who may be suitable for opportunities is an important part of what we do.
We may therefore obtain professional information from sources including:
- LinkedIn and other professional networking platforms;
- job boards and recruitment platforms;
- company websites;
- professional directories;
- Companies House and other public registers;
- publicly available websites and online sources;
- referrals and recommendations;
- former colleagues, clients and professional contacts; and
- other recruitment-related sources to which we legitimately have access.
If we obtain your personal information from another source rather than directly from you, we will provide you with information about how we use your data as required by data protection law.
4. How we use your information
Recruitment and search
We use candidate and prospective candidate information to:
- identify people who may be suitable for current or future opportunities;
- contact you about potentially relevant appointments;
- understand your experience, career aspirations and preferences;
- assess your potential suitability for a role;
- discuss opportunities with you;
- introduce you to clients where appropriate;
- manage recruitment and selection processes;
- arrange interviews and meetings;
- obtain references or other checks where appropriate;
- communicate with you during and after a recruitment process;
- maintain our professional relationship with you; and
- consider you for future opportunities.
We will not normally submit your CV or personally identifiable candidate information to a client for a particular vacancy without first discussing the opportunity with you.
Client services
We use information relating to clients and prospective clients to:
- provide our recruitment and search services;
- identify and understand recruitment requirements;
- prepare proposals and agreements;
- communicate about assignments and candidates;
- manage our relationship with you;
- administer contracts and payments;
- maintain appropriate business records;
- develop our services; and
- contact organisations we believe may have a legitimate interest in our services.
Running our business
We may also use personal information to:
- operate and secure our IT systems and website;
- prevent fraud and misuse;
- maintain records;
- comply with legal and regulatory requirements;
- deal with complaints or disputes;
- establish, exercise or defend legal claims;
- improve our services;
- analyse the effectiveness and use of our website and communications; and
- protect the legitimate interests of KUDU Search.
5. Our lawful bases for using personal information
Data protection law requires us to have a lawful basis for processing personal information.
Depending on the circumstances, we rely principally on the following bases.
Legitimate interests
Much of our processing is necessary for our legitimate interests as a recruitment and executive search business.
These interests include:
- identifying and contacting people who may be suitable for employment opportunities;
- providing recruitment services to candidates and clients;
- maintaining professional relationships with candidates and business contacts;
- developing and operating our business;
- communicating with prospective clients;
- maintaining the security and integrity of our systems;
- keeping appropriate business records; and
- protecting our legal and commercial interests.
When relying on legitimate interests, we consider the nature of the information, the reason we are using it and the potential effect on your privacy and rights.
In particular, if we contact you because we have identified your professional information from a public or professional source, we believe that a targeted approach about an opportunity reasonably connected with your professional experience is within the legitimate interests of both our recruitment business and our clients.
You can ask us to stop using your personal information for this purpose at any time.
Contract or steps before entering into a contract
We may process personal information where this is necessary:
- to provide services you have asked us to provide;
- to take steps at your request in connection with a potential appointment; or
- to fulfil a contract we have entered into with you or your organisation.
Legal obligations
We may process personal information where this is necessary to meet a legal, regulatory, tax, accounting or other obligation.
Consent
We do not generally rely on consent where another appropriate lawful basis applies.
Where the law requires consent for a particular use of personal information, we will ask for it. Where we rely on consent, you can withdraw it at any time.
6. Sharing your information
We only share personal information where there is a legitimate reason to do so.
Depending on the circumstances, we may share information with:
- clients or prospective employers in connection with a recruitment assignment;
- individuals involved in the relevant recruitment and selection process;
- providers carrying out reference, qualification or other appropriate checks;
- professional advisers including accountants, lawyers and insurers;
- IT, website, communications, cloud storage and other service providers who support our business;
- professional assessment providers where relevant to a recruitment process;
- regulators, government bodies, courts, law enforcement agencies or other authorities where required by law; and
- another organisation in connection with a sale, restructuring or transfer of all or part of our business.
Where service providers process personal information on our behalf, we require them to handle that information appropriately and in accordance with applicable data protection law.
We do not sell candidate personal information.
7. International transfers
Some of the technology and service providers used by KUDU Search may process or store personal information outside the UK.
Where this results in a restricted international transfer under UK data protection law, we take appropriate steps to ensure that the information remains protected.
Depending on the circumstances, these safeguards may include:
- transferring information to countries or organisations covered by UK adequacy regulations;
- using approved contractual safeguards such as the UK International Data Transfer Agreement or the UK Addendum to approved standard contractual clauses; or
- relying on another transfer mechanism permitted by UK data protection law.
8. How long we keep your information
We do not keep personal information for longer than we reasonably need it.
Candidates and prospective candidates
We will normally retain candidate information for up to 24 months from our last meaningful contact with you.
A meaningful contact might include a conversation or correspondence about your career, an application, a recruitment process or confirmation that you would like us to remain in contact about future opportunities.
Where we remain in an active professional relationship with you, the 24-month period may begin again following further meaningful contact.
You can ask us to delete your candidate record at any time, although there may be circumstances in which we are entitled or required to retain limited information.
Recruitment and placement records
Where you have been involved in a completed recruitment assignment or placement, we may retain information relating to that transaction for longer where reasonably necessary for contractual, legal, tax, accounting, insurance or dispute-resolution purposes.
Certain business records may normally be retained for up to six years where appropriate.
Clients and business contacts
We retain client and business contact information for as long as we have an active or reasonably prospective business relationship and afterwards where necessary for legitimate business, contractual, legal, accounting or regulatory purposes.
Opt-outs
If you ask us not to contact you, we may retain a minimal record of your name and contact details on a suppression list. This enables us to respect your preference rather than inadvertently contacting you again.
We may retain anonymised information, which no longer identifies an individual, for statistical or business analysis purposes.
9. Keeping your information secure
We take appropriate technical and organisational measures to protect personal information against accidental or unlawful loss, misuse, alteration, disclosure or access.
Access to personal information is limited to people and service providers who have an appropriate business reason to access it.
However, no method of electronic transmission or storage can be guaranteed to be completely secure.
10. Marketing and communications
We may occasionally contact candidates about relevant career opportunities and contact business professionals about KUDU Search services, events, market information or other matters we reasonably believe may be relevant to them.
Where required, we will obtain consent before sending electronic marketing.
Where consent is not legally required, we may rely on our legitimate interests where it is reasonable and proportionate to do so.
You can ask us to stop sending marketing communications at any time by:
- using an unsubscribe facility provided in the communication; or
- contacting us at compliance@kudusearch.careers.
Asking us to stop marketing communications will not prevent us from contacting you where necessary in connection with an active recruitment process, business relationship or other non-marketing matter.
11. Automated decision-making
KUDU Search does not make recruitment decisions about candidates solely by automated means where those decisions have legal or similarly significant effects.
Our recruitment work involves human judgement, conversation and assessment.
We may use technology to assist with administration, searching, organisation or analysis, but it does not replace human decision-making in our recruitment processes.
12. Your rights
Depending on the circumstances, data protection law gives you rights in relation to your personal information.
These may include the right to:
- Access the personal information we hold about you.
- Correct inaccurate or incomplete information.
- Request deletion of your personal information in certain circumstances.
- Object to processing based on legitimate interests.
- Object to direct marketing at any time.
- Request restriction of the way we use your information in certain circumstances.
- Request transfer of certain information to you or another organisation where the right to data portability applies.
- Withdraw consent where we rely on consent.
These rights are not absolute and exceptions may apply.
To exercise any of these rights, please email:
We may need to ask for information to confirm your identity before dealing with a request.
We will normally respond within one month, although the law allows additional time in certain circumstances.
You will not normally have to pay a fee to exercise your rights.
13. Complaints
If you have concerns about how we have handled your personal information, please contact us first at:
You also have the right to complain to the Information Commissioner’s Office (ICO), the UK’s data protection regulator.
Information about how to contact the ICO is available at:
14. Keeping your information accurate
Please tell us if information we hold about you becomes inaccurate or substantially out of date.
For candidates in particular, we encourage you to provide us with an updated CV or career information when appropriate.
15. Third-party websites
Our website may contain links to websites operated by other organisations.
We are not responsible for the privacy practices of those organisations. If you follow a link to another website, you should review that organisation’s privacy information separately.
16. Changes to this Privacy Notice
We review this Privacy Notice periodically and may update it to reflect changes in our business, technology, service providers or applicable law.
The date at the top of this notice shows when it was last updated.
Where a change materially affects the way we use personal information we already hold, we will take appropriate steps to bring that change to the attention of affected individuals where required.